Minutes – Full Council – 19/02/2025

Cllr Sophie Nazar

None

Approved and signed.

The former Town Clerk has failed to hand over Council property and documents despite multiple deadlines, leading to the withholding of the goodwill payment.
Financial discrepancies from 2021–2024 involve missing cash deposits, including charity collections, market payments, and event donations. An investigation is ongoing.
Concerns also remain over funds raised by ex-Cllr Sandy for Cae Bodfach, reportedly left in cash on the former Clerk’s doorstep, which have not been accounted for or deposited.
One Voice Wales advises legal action. Councillors resolved to send a final letter and seek legal advice.
Action: Town Clerk
Christmas Market review meeting to be arranged.
Action: Cllr A Griffin

Press Release issued for Cae Bodfach, posted online and on the website.
a) Police Station – will be closing on 28th February and the PCSO will have a desk in the Fire Station.
b) Depot will not be closing in 2025/26.
c) Pollarding Trees on Pen-y-bryn – need to follow up with Powys CC
Action: Cllr Lewis
d) Judging at Y-Dolydd Art Competition on 1st March.

a) 2025/26 Budget being reviewed 20th February.

a) Allotments: Allotment holders are asking for the tree’s to be cut. School to be contacted.
Action: Town Clerk
b) Playground: Lack of maintenance, it is now dangerous and will need to be closed until issues can be resolved.
Initially needs to be cleaned and then assessed for repair. Quotes to be gathered.
Action: Cllr Cowham
c) St Myllins handrails have now been done – opening will be on St Myllins Day
d) Cae Bodfach – need to review the day 1 commitments in the application
Action: Cllr A Griffin
e) Institute AGM – Gordon Jones retired; Sean Cowham was elected as the new Chairman.

None

a) Payments for approval – all approved.
b) HMRC Update – Account is now clear. HMRC will advise if any further payments are due.

Ambulance Station is planning to relocate to the industrial estate.

Despite the previous Clerk not following the guidelines, Powys CC are satisfied that the vacancy created by Jackie Langston was advertised and confirmed that we can move ahead co-option. This will be advertised on the notice board, the website and social media. The other vacancy created by Julian Sandy will go to election as requested by
residents. Date is to be confirmed by Powys CC. Election cost will be between £650-£2000 which must be paid by the Town Council.

Not working yet need to get it back into operation. Costs to be updated.
Action: Cllr S Cowham

Councillors resolved that to make the event more accessible, the Beacon should be placed on Cae Bodfach. Merrell’s to be
approached to see if they can create a beacon. Local businesses and food vendors to be invited to make more of an event of it.
Action: Cllr P Lewis to contact Merrell’s
Action: Cllr A Griffin to contact businesses

With the purchase now complete, the Management Committee need to arrange the Stakeholder’s Meeting to agree the way
forward and clearly set out roles and responsibilities.
Action: Cllr A Griffin

To confirm the date of the next meeting as follows:
Date: 19-MAR-2025
Time: 18:45
Location: Llanfyllin Public Institute