Minutes – Full Council – 24/03/2026
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Apologies
Decision
RESOLVED to accept apologies from Cllr D Mayor and Cllr A Williams.
Declarations of Interest
NOTED that no declarations of interest were made.
Public Participation
NOTED that at the commencement of the meeting the Chair invited members of the public to indicate
whether they wished to speak under Agenda Item 3, to assist with the orderly conduct of the meeting
and to determine whether suspension of standing orders may be required.
A member of the public requested that their objection to this approach be recorded in the minutes. The
Chair confirmed it as an operational matter within their discretion.
Previous Minutes
NOTED that Cllr Allan requested her disagreement with Item 15 be recorded; no alternative wording or
amendment was proposed.
Decision
RESOLVED to approve the minutes of the previous meeting.
Matters Arising from Minutes
NOTED that all matters arising are included as separate items on the agenda.
Mayor & County Councillor Report
NOTED the Mayor’s report, including attendance at the opening of Coed y Cain Bike Park and the opening
of the new Bob Guy Gallery at Y Dolydd.
NOTED the County Councillor’s update, including Council Tax matters, the appointment of Neil Jackson,
confirmation of £2.2m funding for pothole repairs across Powys with surface dressing planned for June,
and works completed on New Road. CuePoint initiative has been well supported, with positive
engagement and provision of food and equipment.
Clerks Report
a) Data Breach
NOTED the Clerk’s report regarding a personal data breach identified during audit preparation, including
the unauthorised forwarding of Council emails to personal and third-party accounts.
The Clerk advised that Council information must not be shared externally without authorisation, Council
emails must not be forwarded to personal or third-party accounts, and passwords must not be shared
under any circumstances. Access to the One Voice Wales portal will be managed by the Clerk, with
access provided to Councillors on request.
b) Insurance
NOTED that the revised policy provides enhanced public liability cover of £10 million, increased public
realm coverage, and appropriate officer-related protections.
c) Revised Minute Format
NOTED that from April:
- revised minutes format will be implemented
- full agenda packs (excluding confidential items) will be published on the website
Decision
a) Data Breach
RESOLVED to formally record the breach in accordance with advice received from the ICO and One Voice
Wales, and to treat the matter as a serious breach of Council information governance.
b) Insurance
RESOLVED to approve the appointment of a new insurance provider and the renewal of the Council’s
insurance cover at a total premium of £2,833, noting that alternative providers were unable or unwilling
to provide appropriate cover for the Council’s risk profile, including the addition of the bike park.
RESOLVED to approve a budget virement to meet the additional cost, partially offset by a pro-rata refund
from the previous insurer, with expenditure incurred under Local Government Act 1972 s111 as
incidental to the Council’s functions.
Correspondence
Decision
a) Brass Plaques from Menshed
RESOLVED not to proceed with the purchase.
b) Bus Shelter
RESOLVED that:
- Cllr Lewis will investigate planning requirements.
- Clerk will obtain indicative costs.
- Proposals will be brought back to Council.
Councillor Reports
a) Cllr Cowham reported the Council website will be updated and unavailable over Easter. Spring
Newsletter is due in April. Each Councillor to submit a news item to Cllr Cowham for a draft to be
presented at the April meeting.
c) Cllr Zarena Allen attended a PAVO Meeting where funding for BRACE and Arts Connection was
discussed.
d) Cllr Kretchmer reported that the Churchyard has been mowed and a spring clean is planned for Saturday
28th March at 10am. Wetlands work delayed due to illness.
Statutory Audit & Reporting
Decision
a) Audit Timeline
RESOLVED to approve the audit timeline as presented.
b) Annual Town Report
RESOLVED that:
- Mayor will coordinate and allocate report sections
- Councillors will contribute content
- Draft to be presented at next meeting
c) Internal Audit
RESOLVED to appoint previous Internal Auditor if willing, and delegated authority to the Clerk to agree
scope and confirm appointment.
Finance
Councillor Allowances 2026–27
Decision
RESOLVED to implement the Council’s remuneration arrangements for 2026–27, having regard to the
requirements of the national remuneration framework and the Council’s obligations as a Group 4 council,
as follows:
- that mandatory allowances will be made available to all members in accordance with national
requirements
- that no scheme will be adopted for financial loss compensation
- that travel and subsistence allowances will be made available in accordance with the national
framework
- that the Chair/Mayor allowance of £500 be maintained
- that no attendance allowance will be claimed by existing members, but will remain available in
accordance with the national framework where required
- that any councillor electing not to receive the mandatory £156 allowance must complete a
signed waiver
- that the Clerk is authorised to issue and retain waivers and to prepare and publish the Schedule
of Remuneration in accordance with statutory requirements
- that provision within the approved budget applies only to the mandatory £156 allowance and the
£500 Chair/Mayor allowance, and any additional costs arising will be met through virement from
available balances as required.
Grant Application
Decision
a) Arts Connection – £900
RESOLVED to approve a grant of £900 under Section 137 from the 2026–27 financial year. Clerk to
process payment upon budget availability.
Governance
a) Code of Conduct Training
NOTED Code of Conduct training scheduled for 8 April.
Decision
a) Code of Conduct
RESOLVED to adopt the Code of Conduct.
b) IT Information Security Policies
RESOLVED to adopt the IT and Information Security Policies.
Parking Consultation Report
Decision
RESOLVED to progress parking management matters as follows:
- A review of the Car Park layout be undertaken, led by Cllr P Lewis
- Address matters concerning abandoned vehicles.
- Clerk is authorised to contact enforcement and removal providers and to issue appropriate
notices in accordance with legal requirements
- Height Barrier will not be implemented at the Wetlands Car Park1
Recruitment
Staffing administration is the responsibility of the Policy & Finance Committee, under delegated authority,
with recommendations brought to Full Council for decision.
Decision
RESOLVED to commence recruitment, vacancy to be advertised from 1 April 2026 for a period of four
weeks (excluding public holidays) across appropriate recruitment channels.
Planning
NOTED that no planning applications were received.
Pride in Place Impact Fund
Decision
RESOLVED to progress grant applications for public toilet refurbishment and play equipment at Cae
Bodfach, with authority delegated to the Clerk to prepare and submit applications ahead of the 10 April
2026 deadline, drafts to be circulated to Councillors prior to submission (noting limited time for
adjustment), and any resulting financial commitments or match funding to be subject to future Council
approval.
Accepted Public Contributions Considered (0)
No approved questions or speaking requests for this meeting yet.